Property Management Accounting
Supporting U.S. property management companies with precise reporting, compliant processes, and dependable financial oversight.
AppFolio
- QuickBooks
- Yardi
- Buildium
- Skyline
- QBO
- Entrata
Built for property management accounting
We partner with property management companies across the United States to deliver reliable financial operations, accurate reporting, and streamlined accounting workflows — designed to reduce errors, improve financial visibility, and support business growth.
Focused exclusively on property management accounting
Serving property management companies nationwide
Fully compliant financial reporting standards
Industry specialization
We focus exclusively on property management accounting — no generalists, no guesswork.
Accuracy and compliance
We follow U.S. accounting standards and industry best practices to keep your books audit-ready.
Reliable communication
Responsive, dependable support so you’re never left wondering about the state of your finances.
How Apex manages your monthly accounting operations
We review your financials
We audit your existing records and identify gaps before we begin.
We handle your accounting operations
Our team manages your day-to-day accounting with full accuracy.
We prepare and send your financial reports
Clean, formatted reports delivered straight to you every month.
Financial statement
Bank reconciliation
Audit-ready books
AppFolio sync
Our accounting services
Let our accounting experts handle your financial operations so you can focus on managing properties and growing your business.
Accounts Payable & Receivable
We manage incoming and outgoing payments so nothing slips through the cracks.
Property and Bank Account Set-Up
We configure your accounts from the ground up, ready for clean operations.
Bank and Credit Card Reconciliations
We match every transaction to ensure your records are always accurate.
Cash and Accrual Based Financials
We prepare financials under either method to fit your reporting needs.
Asset and Liability Monitoring
We track what you own and what you owe so your balance sheet stays clean.
Expert in different property types
We handle accounting for every kind of property — from single units to large communities.
Single family
Dedicated books for standalone rental homes.
Multifamily
Accurate tracking across multiple units and tenants.
Homeowners association
HOA dues, reserves, and compliance reporting.
Commercial
Lease accounting and reporting for commercial portfolios.
The Expert Behind Apex Property Accounting
One dedicated specialist. Deep expertise. Your property finances in the best hands.
Sheena Balarag
- AppFolio Certified Expert
- QuickBooks ProAdvisor
“Property managers deserve an accountant who understands their world — not just the numbers, but the trust, the compliance, and the growth that comes with it.”
With over a decade of hands-on experience in property management accounting, I’ve built Apex around one simple belief: that small and mid-sized property management companies deserve the same caliber of financial precision as the big firms — without the overhead. Every client I work with gets my full attention, and every set of books reflects that commitment.
- Trust Accounting
- Owner Distributions
- GAAP Reporting
- Bank Reconciliation
- AppFolio Cleanup
- Tenant Ledgers
Your Growth, Fully Covered.
Apex Property Accounting
Expert bookkeeping, trust reconciliations, and financial reporting for U.S. property management companies — backed by an accountant.
- AppFolio
- QuickBooks
- GAAP Reporting
AI-driven, white-hat SEO strategies that boost search rankings, generate qualified leads, and maximize visibility on Google and AI discovery tools like ChatGPT and Perplexity.
- Search Engine Optimization
- AISEO / GEO
- Web Development
Frequently asked questions
Can’t find what you’re looking for? Reach out and we’ll be happy to help.
What does your monthly bookkeeping service include?
Our monthly bookkeeping service ensures your financial records stay accurate, organized, and up to date. We handle the day-to-day accounting tasks so you can focus on managing your properties and growing your business.
This service typically includes:
- Recording and categorizing financial transactions
- Tracking income and operating expenses
- Maintaining organized financial records
- Reviewing account activity for accuracy
- Preparing monthly financial reports
- Monitoring inconsistencies or unusual transactions
- Supporting clean and audit-ready books
We work to provide clear, reliable financial data that helps property management companies make informed decisions with confidence.
How do you manage accounts payable and receivable for property management companies?
We oversee both outgoing and incoming transactions to help maintain healthy cash flow and accurate financial records. Our process is designed to reduce missed payments, billing issues, and accounting delays.
Our services include:
- Recording and tracking vendor invoices
- Monitoring payment due dates
- Managing tenant receivables and outstanding balances
- Applying payments accurately to tenant ledgers
- Reviewing unpaid invoices and balances
- Maintaining organized payment records
- Supporting accurate month-end reporting
By keeping your AP and AR processes organized, we help improve operational efficiency and financial visibility.
What is included in your property and bank account setup service?
We build a structured accounting foundation for your business by properly setting up property accounts, banking connections, and financial workflows.
This setup may include:
- Creating property-specific accounting structures
- Setting up chart of accounts
- Linking bank and credit card accounts
- Organizing reserve and operating accounts
- Configuring accounting software settings
- Structuring multi-property financial organization
- Preparing systems for accurate reporting and reconciliations
A proper setup helps prevent accounting errors and supports smoother long-term operations.
Why are regular bank and credit card reconciliations important?
Reconciliations help ensure that every transaction recorded in your accounting system matches your actual bank and credit card activity.
This process helps:
- Detect missing or duplicate transactions
- Identify unauthorized or incorrect charges
- Maintain accurate financial reports
- Keep cash balances reliable
- Support clean month-end closing
- Reduce accounting discrepancies
- Improve audit readiness
Accurate reconciliations are essential for maintaining trustworthy financial records across all properties.
Can you prepare both cash and accrual-based financial reports?
Yes, we prepare financial statements using either cash or accrual accounting methods depending on your reporting requirements and business needs.
Our reporting support includes:
- Cash basis financial reporting
- Accrual basis financial reporting
- Income statements and balance sheets
- Consistent monthly reporting formats
- Proper revenue and expense recognition
- Support for tax preparation and financial analysis
- Guidance on selecting the appropriate reporting method
We ensure your reports remain accurate, compliant, and aligned with your operational goals.
How do you monitor assets and liabilities?
We continuously review and track balance sheet accounts to ensure your financial position remains accurate and well-managed.
This includes monitoring:
- Bank account balances
- Security deposits
- Loans and financing balances
- Vendor payables
- Fixed assets and equipment
- Outstanding liabilities
- Reserve and escrow accounts
Regular monitoring helps maintain clean balance sheets and prevents long-term accounting issues.
What do you manage within the general ledger and corporate books?
We maintain the core financial records of your business to ensure all transactions are properly recorded and organized.
Our work includes:
- Recording journal entries
- Maintaining account classifications
- Reviewing ledger accuracy
- Organizing supporting documentation
- Managing intercompany or multi-property transactions
- Monitoring account balances
- Supporting accurate financial reporting
A properly maintained general ledger is essential for reliable accounting and financial transparency.
What accounting tasks are handled during tenant move-ins and move-outs?
We manage the financial activity related to tenant transitions to ensure records remain accurate and complete.
This includes:
- Recording security deposits
- Managing prorated rent calculations
- Posting move-in charges and credits
- Processing move-out charges
- Reconciling tenant balances
- Tracking refunds and deductions
- Updating tenant ledger activity
Accurate transition accounting helps reduce disputes and keeps tenant records organized.